Free planning tool

Recruitment automation ROI calculator

Model one repeatable staffing or recruitment workflow with your own volume, handling time, cost, and implementation assumptions. The formulas stay visible and nothing leaves your browser.

Model a workflow ↓ Choose what to automate

Your assumptions

Describe the current workflow.

Use measured values where possible. You can change every assumption.

Modelled result

Candidate document follow-up

Potential capacity released per year 0 hours
Current handling
0 h/year
Gross capacity value
$0/year
Realizable value assumption
$0/year
First-year modelled value
$0
Ongoing annual modelled value
$0
Simple payback
Not reached

Formula

Volume × minutes × weeks ÷ 60 × reduction

Decision aid, not a savings promise. Released capacity may improve speed, quality, backlog, or growth without becoming a payroll reduction. Validate the baseline and post-launch result.

Discuss the workflow →

How to use the result

Turn the model into an evidence plan.

  1. 01

    Measure a real sample

    Observe enough cases to capture normal work and exceptions. Separate active handling from time spent waiting for another person.

  2. 02

    Use a conservative reduction

    Keep review, exception handling, and maintenance in the model. Do not assume every affected minute disappears.

  3. 03

    Name the value mechanism

    Decide whether released time supports growth, responsiveness, quality, risk reduction, backlog, or a real cost change.

  4. 04

    Compare after launch

    Measure the same indicators again and include failures, overrides, software usage, and support effort.

Questions

Interpret the model carefully.

What does the recruitment automation ROI calculator measure?

It models current handling hours, potential capacity released, gross capacity value, first-year modelled value, and simple payback from the assumptions you enter.

Is released capacity the same as cash savings?

No. Released time may improve response, quality, backlog, or growth capacity without reducing payroll. Treat the output as a planning model and validate it against operating data.

Which workflow should I model?

Use one repeated workflow with a clear start and finish, such as application routing, interview scheduling, document reminders, placement handoff, timesheet approval, or invoicing preparation.